REQUEST FOR PROPOSALS
LAND USE DEVELOPMENT CODE
RIO GRANDE COUNTY
APRIL 10, 2017
The County of Rio Grande, Colorado Request for Proposals (RFP)
Land Use Development Code (LUDC) Assessment
April 10, 2017
SECTION 1: BACKGROUND
A. Community Information
Rio Grande County is the gateway to the San Juan Mountains and one of the highlights of the San Luis Valley. The county covers 913 square miles ranging from around 7,000 feet on the valley floor to numerous 13,000 foot peaks. The scenic landscape and close community make Rio Grande County a great place to live, work and vacation. There are three municipalities within the county, Monte Vista, Del Norte, and South Fork and all have been historically developed along the rail line that follows the Rio Grande River. The County is diverse in its economic base including agriculture, tourism, and limited value added agricultural processing.
The Rio Grande County Land Use Development Code was first adopted in 1972. While portions of the Code have been amended from time to time over the years, such piecemeal revisions have left the County with a fractured and conflicting set of zoning regulations that do not align well with the needs of the growing county or the directives of the newly update Master Plan.
Rio Grande County in conjunction with the three municipalities adopted an updated “Rio Grande County Joint Master Plan” in 2016. It is now one of the goals of Rio Grande County to explore an update/re-write of the Land Use Development Code.
SECTION II: REQUIREMENTS
- Rio Grande County reserves the right to reject any or all proposals and to select the proposal, which it judges to be in the best interest of the County.
- All proposers are bound by the deadline and location requirements of this RFP as stated in the announcement.
- All proposals shall remain effective subject to Rio Grande County review and approval for a period of sixty (60) days from the deadline for submitting proposals.
B. Project Goals
Rio Grande County is seeking qualified consultants, firms or individuals to submit a proposal to assess the Rio Grande County Land Development Code.
C. Scope of Work
The Consultant, firm or individual, shall provide full professional services as described below to assist Rio Grande County Planning & Zoning Commission, Rio Grande County Board of County Commissioners, County staff and others to determine the potential next steps and the scope of a potential update or full re-write of the code.
- Project Orientation
At the outset of the project, the Consultant shall meet with County Staff and the Planning & Zoning Commission for a project orientation meeting in order to provide an understanding of project goals and the project schedule, specific issues, County policies, and opportunities and/or problems relating to the regulation of the current LUDC.
- Land Use Development Code Analysis
Consultant shall complete a technical analysis and evaluation of Rio Grande County’s current Land Use Development Code and Zoning maps. This analysis and evaluation shall be made against the backdrop of issues identified in the project orientation phase, applicable federal, state and local laws, the Consultant’s experience with or knowledge of best practices in other communities, and the Consultant’s knowledge of innovative zoning and land use practices as may be relevant to Rio Grande County’s process.
The technical analysis and evaluation shall assess the strengths and weaknesses of the existing LUDC in terms of its structure, organization, clarity, ease of use, inconsistencies, support for the Joint Master Plan, and other short-comings.
SECTION III. REQUIRED SUBMITTALS FOR PROPOSALS
A. Letter of Transmittal
The letter shall include the following elements:
- Statement of understanding of the work to be performed.
- Statement of affirmation of the consultant, firm or individuals’ qualifications for professionally and expertly conducting the work as understood.
- The contact person concerning the proposal and a telephone number and e-mail address where that person can be reached.
B. General Profile of Consultant, Firm or Individual
The general profile shall include the following information:
- A brief statement indicating the consultant’s, firm’s or Individual’s experience in conducting work of the nature sought by the RFP.
- The location of the consultant, firm or individual is office serving this project.
- A brief reference list of other municipalities served by the consultant, firm or individual shall be provided along with telephone numbers and names of contact persons.
- Any other information describing the consultant, firm or individual may be included if it relates to the capabilities and expertise of the firm in doing comparable work.
A total, not to exceed, cost estimate for the project must be submitted. The cost shall be based on the number of hours of work provided and “out of pocket expenses” and shall not exceed the maximum cost proposed unless an amendment to the contract is negotiated and approved by the proper authority of the County. Such estimate shall provide the following information:
- The number of hours to be provided by each person assigned to the project.
- The proposed hourly rate for billing shall be included for each person.
- An Itemized estimate of “out-of-pocket expenses” must be included.
- The total amount of maximum payment must be stated.
- The method of billing must be disclosed.
SECTION IV: EVALUATION CRITERIA
All proposals will be evaluated based on the technical and professional expertise and the experience of the consultant, the proposed method, and the procedures of the work, and the cost of the proposal. The apparent ability of the firm to be independent and objective in performing the requested work will also be considered.
A. Technical Expertise
The technical expertise and experience of the consultant, firm or individual will be determined by the following factors:
- The overall experience of the consultant/firm/individuals in conducting similar work that is to be provided to Rio Grande County.
- The clarity and completeness of the proposal and the apparent general understanding of the work to be performed.
B. Procedure and Methods
The methods and procedures proposed to be utilized to conduct the work requested as they relate to thoroughness and objectiveness will be of primary importance in evaluating proposals. This includes evaluation of the soundness of the approach relative to the techniques for collecting and analyzing data, sequence and relationships of major steps, and methods for managing the work to ensure timely and orderly completion.
The cost will be weighed in relation to the other proposals received and shall be evaluated relative to the number of hours of professional consulting services to be received by the County and the overall level of expertise of the specific consultants/firm/individuals proposed to do the work for the County.
SECTION V: SUBMITTAL LOCATION AND DEADLINE
All submittals must be received no later than 4:00 PM on Tuesday May 223, 2017, as follows:
Submittal Address: Board of Rio Grande County Commissioners
925 Sixth Street #207
Del Norte, CO 81132
Contact Person: Dixie Diltz, Rio Grande County Land Use Administrator
Notification of Successful Bidder: June 16, 2017
A link to Rio Grande County’s Land Use Development Code and RGC Joint Master Plan can be found on the County’s web site at: www.riograndecounty.org/departments/land-use